Executive Assistant

About the role

EY is looking for an Executive Assistant to work in a team environment and deliver the secretarial needs of the global EY office senior management team. The role covers diary and calendar management, travel arrangements, documentation, tool support and other administrative tasks as they arise.

Key responsibilities

• Diary management: support project team members in keeping key project meetings and their locations organised
• Calendar management: maintain the project team's calendar showing all key events to plan
• Meetings management: schedule and organise meetings and conference calls with project teams and stakeholders
• Travel management: book travel tickets for project team members
• Workshop and area visit planning: handle the logistics of stay, food and printing
• Documentation: record meeting minutes with key action points, maintain the project database and keep documents accessible
• Training management: send invites, set cut-off points, issue confirmations, offer alternative dates and share pre-work and session details
• Tool support and administration: support internal and external tools used across EY offices
• Data processing: capture, process and administer business information

Required profile

• Degree or Master's degree
• 1 to 4 years of experience; at least one year of virtual secretarial work in a team is preferred
• Good command of written and spoken English is mandatory
• Able to work virtually and independently, and to interact with senior management

Required skills

• Multi-tasking, prioritisation, organisation and time management
• Strong project coordination and problem-solving skills
• Excellent written and oral communication
• Demonstrated experience with MS Office (Word, Excel and PowerPoint)
• Fair knowledge of MS Outlook