Tender & Bid Writing Specialist

About the role

Flat Rock Technology is looking for a Tender & Bid Writing Specialist in Colombo. The role covers the full lifecycle of bids, tenders and RFPs, from identifying opportunities and coordinating submissions to preparing and submitting responses, while keeping a central library of reusable content.

Key responsibilities

• Tender research and identification: find public and private sector opportunities, review requirements, eligibility, deadlines and submission processes, and keep track of upcoming opportunities and deadlines.
• Bid coordination: coordinate the administrative process, review tender documentation, set submission timelines, gather input from Sales, Operations, Technology, Finance, HR and senior management, and follow up with contributors.
• Preparation and submission: support drafting responses, research answers to tender questions, proofread and quality-check documents, and ensure all supporting documents are included and submitted on time.
• Compliance: make sure responses reflect the company's capabilities, policies, certifications and contractual position, and seek clarification or approval where needed.
• Bid library: build and maintain a central library of reusable content, company information, policies, certifications, case studies, standard responses and previous tender responses, and improve the consistency of bid documentation.

Required profile

• Fluent written and spoken English.
• Strong research and analytical skills, and excellent written communication with close attention to detail.
• Ability to interpret complex requirements, organise multiple deadlines and coordinate across teams.
• Desirable: previous experience in a bid, tender, proposal or RFP role, preferably in technology, outsourcing or IT services.
• Desirable: familiarity with public sector procurement and tender portals, experience building a content library, and confident use of Microsoft Office or Google Workspace.