Secretary‑cum‑Administrative Executive to the Director

About the role

We are seeking a dynamic, highly organised and trustworthy Secretary‑cum‑Administrative Executive to support the Director of Plantation & Agriculture. The role involves managing day‑to‑day administrative tasks, coordinating communications and ensuring smooth operation of the division.

Key responsibilities

• Manage the Director’s calendar, appointments, meetings and travel arrangements.
• Prepare reports, presentations, official correspondence and business documents.
• Organise meetings, prepare agendas, record minutes and follow up on action items.
• Maintain confidential documents, records and filing systems.
• Coordinate communication between the Director, internal teams and external stakeholders.
• Liaise with government institutions, regulatory authorities, suppliers and other organisations.
• Screen and prioritise emails, telephone calls and official correspondence.
• Coordinate meetings, company events and official visits.
• Assist with general administrative activities and special projects assigned by the Director.
• Ensure proper maintenance and retrieval of office records and documentation.

Required profile

• Bachelor’s degree or Diploma in Business Administration, Management, Secretarial Studies or a related field.
• Minimum 3 years of relevant experience in a secretarial, executive assistant or administrative executive role.
• Previous experience supporting Directors, Heads of Departments or senior management is an advantage.
• Excellent communication skills in English and Sinhala.
• High level of integrity, professionalism, discretion and confidentiality.
• Ability to work independently, multitask and perform effectively under pressure.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Google Workspace