Sales Admin Coordinator

About the role

Ma's Kitchen, a leader in Sri Lanka's food processing sector with four manufacturing facilities and over 300 products, is looking for a detail-oriented and proactive Sales Admin Coordinator to support its sales teams and keep channel operations running smoothly.

Key responsibilities

• Coordinate sales administration for the General Trade sales team, including order processing, invoicing support, system administration and follow-ups.
• Liaise with distributors, key accounts and internal departments to ensure timely order fulfilment.
• Prepare and maintain daily, weekly and monthly sales reports covering targets vs. achievements, secondary sales and stock positions.
• Track distributor stock levels, claims, returns and credit notes, and follow up on outstanding payments.
• Support trade promotions, listing fees and modern trade agreements by keeping records and monitoring compliance.
• Maintain and update customer, outlet and pricing data in the company's ERP and DMS systems.
• Assist the Sales Manager and Channel Managers with presentations, sales meetings and ad hoc analysis.

Required profile

• Diploma or degree in Business Management, Marketing or a related field (or progress towards one, e.g. CIM, SLIM or CIMA).
• 2-3 years of experience in sales administration or sales coordination, preferably in an FMCG distribution environment.
• Good understanding of how general trade and modern trade channels operate in Sri Lanka.
• Excellent organisational skills with close attention to detail, and the ability to work under pressure and manage multiple deadlines.

Required skills

• Strong proficiency in MS Excel.
• Familiarity with ERP and DMS systems.
• Good communication skills in English and Sinhala; Tamil is an added advantage.

To apply, send an email to the company's HR department stating the position applied for in the subject line.