Supplier Vetting Administrator

About the role

An international supply-chain and logistics services group is looking for a highly organised and detail-oriented Supplier Vetting Administrator to manage and maintain its supplier vetting system. The role ensures supplier records are complete, accurate and verified in line with internal policies and UAE regulatory requirements, and supports regulatory compliance and audit readiness. Based in Colombo, the person provides administrative support to UAE operations while working with regional colleagues, suppliers and internal stakeholders.

Key responsibilities

• Process new supplier registration and additional service requests, check for duplicates, accept or reject them with documented reasons and classify services by criticality.
• Conduct supplier risk assessments with requesters, issue due diligence questionnaires for critical-service suppliers and follow up on completion.
• Review and validate questionnaires and supporting documents, asking for clarification where needed.
• Verify local UAE suppliers with the tax authority (trade licences, tax registrations, authorised representative ID, bank letters, proof of address, legal name and address consistency) before approving them, and place them on hold until checks are complete.
• Monitor document expiry dates, request updates and re-verify active local suppliers every 12 months.
• Screen legal entity names and bank details against OFAC and EU sanctions lists, escalating matches immediately.
• Maintain accurate records, coordinate three-yearly re-evaluations and deactivate inactive suppliers after Finance confirmation.
• Keep audit-ready documentation and support internal, external and tax authority audits.
• Act as main contact for vetting enquiries, prepare reports on pending requests, verification progress and onboarding turnaround, and recommend process improvements.

Required profile

• Bachelor's degree in Business Administration, Commerce, Supply Chain Management or a related field.
• 2-3 years of experience in supplier/vendor management, procurement administration, compliance, finance operations or a similar role.
• Good command of written and spoken English; confidence with web-based systems and Microsoft Excel.
• Basic knowledge of KYC, supplier due diligence or sanctions screening is an advantage.
• Strong understanding of compliance requirements, integrity, confidentiality and strong administrative and documentation skills.