Personal Assistant cum Assistant to Company Secretary

About the role

A leading recruitment company in Sri Lanka is recruiting a Personal Assistant cum Assistant to Company Secretary for a leading financial services company based in Colombo. The role works closely with the Company Secretary and CEO, supporting corporate governance, statutory compliance, Board and Committee activities, and high-level executive administration.

Key responsibilities

• Support the Company Secretary in ensuring compliance with statutory, regulatory and corporate governance requirements.
• Coordinate Board of Directors and Board Committee meetings, including scheduling, agendas, meeting packs and documentation.
• Prepare and maintain accurate minutes of Board and Committee meetings, and maintain statutory registers, corporate records, resolutions and other secretarial documentation.
• Assist with statutory and regulatory filings and follow up on resolutions, action items and deliverables.
• Liaise with Board Members, senior management, regulators, professional advisors and other external stakeholders.
• Assist in preparing reports, presentations and correspondence on corporate governance and Board matters.
• Manage the CEO's calendar, appointments, meetings and schedules, and coordinate travel, accommodation and logistics.
• Draft and manage official correspondence, reports and presentations, and coordinate meetings between the CEO, Board, management, clients and partners.
• Monitor deadlines and action points on behalf of the CEO, and handle sensitive information with discretion.

Required profile

• Minimum 5 years of relevant experience as an Assistant Company Secretary, including at least 2 years in a PLC, finance company or bank.
• A registered Company Secretary is an added advantage.
• Thorough knowledge of the Companies Act, Listing Rules and CBSL Regulations.
• Strong understanding of corporate governance and statutory compliance.
• Excellent command of English, with strong written and verbal communication skills.
• High level of professionalism, integrity, confidentiality and maturity; able to work independently and with discretion.

Required skills

• Proficiency in Microsoft Office
• Ability to prepare professional reports, presentations and correspondence
• Organisational and coordination skills with attention to detail