Executive, HR & Administration

About the role

Avery Dennison is hiring an Executive, HR & Administration in Biyagama, Sri Lanka. The role covers day-to-day administrative operations, facilities support, vendor compliance, transport management and workplace safety, supporting administrative leadership by tracking expenses, verifying service delivery, managing site documentation and driving operational efficiency in line with company policies and local labour regulations.

Key responsibilities

• Run daily administrative operations and coordinate with production, logistics and HR to streamline workflows
• Monitor transport arrivals, log vehicle breakdowns, arrange backup vehicles and issue shift delay alerts
• Manage the tea service, track daily headcount for transport and cafeteria services, and handle employee grievances
• Maintain office security, cleanliness, work areas and meeting rooms, and supervise the Office Assistant
• Verify administrative vendor bills, match purchase orders, review tax invoices and audit transport costs
• Ensure catering and transport vendors comply with statutory and health regulations (minimum wage, overtime, EPF/ETF, uniforms, medical fitness, PHI reports)
• Audit vendor compliance, vehicle conditions and cafeteria standards, and oversee cafeteria waste disposal
• Assist with facility space planning, equipment maintenance, waste management and recycling, and site branding alignment
• Process purchase orders, invoices and vendor payments, prepare monthly deduction reports and track administrative expenses
• Support onboarding, employee welfare, engagement events, expat logistics (housing, transport, work permits, visas) and local CSR
• Serve as administrative point of contact, maintain HR and admin files, and assist with scrap yard administration

Required profile

• Recognized degree in HR or HR diploma with 3 years of relevant experience in an administration or HR department
• Practical experience in a manufacturing facility

Required skills

• Cafeteria management, food safety and statutory vendor compliance (minimum wage, overtime, EPF/ETF)
• Bill verification, PO matching and invoice auditing
• Transport management, fleet tracking and vendor safety compliance
• Local labour law and statutory regulations
• Google Workspace (Docs, Sheets, Slides) and familiarity with ERP systems such as Oracle