Executive Assistant

About the role

This Executive Assistant position supports an executive's daily operations, covering calendar management, communications, reporting, travel and CRM administration. The role suits someone who can work independently with minimal supervision.

Key responsibilities

• Manage the executive's calendar, schedule meetings and coordinate appointments across time zones
• Handle executive email and communication, including drafting and responding to messages
• Organise and maintain digital files, records and documentation
• Prepare reports, presentations and meeting materials
• Coordinate virtual meetings, set agendas and take minutes
• Assist with travel arrangements, itineraries and expense tracking, and provide transaction and expense management support
• Manage CRM systems, including client onboarding and data management
• Support project coordination and follow up on action items
• Liaise with internal teams, clients and external stakeholders, and perform general administrative tasks

Required profile

• 1-2 years' experience as an executive assistant, administrative assistant (operations) or in a similar role
• Strong organisational and time management skills, and excellent written and verbal communication
• High level of discretion and ability to handle confidential information
• Ability to work independently, multitask and prioritise in a fast-paced setting

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Collaboration tools such as Google Workspace, Zoom and Slack
• Experience with CRM systems (Salesforce, MS Dynamics) is advantageous; knowledge of AI business applications is a plus