Senior Executive Assistant

About the role

Visual Studios Plus, a photography and videography-driven digital marketing agency in Colombo, is hiring a full-time, on-site Senior Executive Assistant. The role provides high-level administrative support to senior leadership and keeps executive operations running smoothly.

Key responsibilities

• Manage calendars and schedule meetings
• Coordinate travel and prepare expense reports
• Organize executive correspondence and documentation
• Draft and review communications and prepare presentations
• Maintain confidential records
• Liaise with internal teams and external partners and support project coordination
• Identify ways to improve administrative processes and executive productivity

Required profile

• Strong executive administrative assistance and support skills, including calendar management, meeting coordination and task prioritization
• Solid administrative assistance skills such as document preparation, records management and general office coordination
• Reliable expense reporting and basic financial administration, including tracking, reconciliation and report accuracy
• Excellent written and verbal communication with stakeholders at all levels
• Relevant qualification such as a diploma or degree in Business Administration, Management or a related field, and prior experience supporting executives in a fast-paced environment
• Ability to work independently, manage multiple priorities and adapt to a creative agency environment

Required skills

• Office software and communication tools
• Discretion with confidential information and attention to detail