Personal Assistant to Director

About the role

Trillium Group, a Sri Lankan business group active in residential property development, commercial real estate and hospitality, is looking for an organised, proactive Personal Assistant to support its Directors with business and personal administration. This is a full-time, on-site position in Colombo.

Key responsibilities

• Manage calendars, appointments, meetings and daily priorities.
• Coordinate travel, accommodation, itineraries and related logistics.
• Prepare correspondence, reports, presentations and meeting materials.
• Record meeting minutes, maintain action lists and follow up with teams and external parties.
• Liaise with banks, clients, consultants, suppliers and colleagues on the Director's behalf.
• Maintain organised records and handle confidential business and personal matters with discretion.
• Anticipate requirements and resolve day-to-day administrative issues proactively.

Required profile

• Relevant experience as a Personal Assistant, Executive Assistant or in a similar administrative role.
• Excellent written and spoken English, able to draft professional correspondence; Sinhala and/or Tamil is an advantage.
• Strong organisational skills, attention to detail and ability to manage competing priorities.
• Reliability, sound judgement and a professional approach to working with senior management.
• Ability to work independently, adapt to changing schedules and follow up consistently without repeated reminders.

Required skills

• Proficiency in Microsoft Office, email, calendars and other productivity tools.
• Practical ability to use ChatGPT or Claude for research, drafting, summarising and organising work, while checking accuracy and protecting confidential information.

What we offer

• Budgeted gross salary of LKR 150,000 per month, depending on skills, experience, exposure and performance at the interview.
• Working hours Monday to Friday 8:30 AM to 5:30 PM and Saturday 9:00 AM to 1:30 PM.