Junior Project Manager (Administration)

About the role

A client is looking for a highly organised and proactive Junior Project Manager (Administration) to oversee project coordination, workflow management and administrative operations. The role covers tracking projects, monitoring deadlines, coordinating teams, managing documentation, supporting employee onboarding and liaising with the parent company.

Key responsibilities

• Maintain project trackers, monitor deadlines, responsibilities and deliverables, and manage tools such as Google Sheets, Asana, Trello or ClickUp
• Follow up with team members and department heads, identify delays and escalate blockers, and ensure meeting decisions are completed on time
• Maintain company records, filing systems and document repositories, prepare meeting agendas and minutes, track approvals, renewals, licences, contracts and statutory deadlines, and keep administrative templates and SOPs
• Coordinate onboarding with HR and hiring managers, run 30/60/90-day check-ins and coordinate offboarding
• Act as the main contact with the parent company, prepare reports, coordinate with Group functions (Finance, HR, Procurement, Legal, Internal Audit) and support Board and management meetings
• Organise project review meetings, prepare weekly management reports and maintain project dashboards

Required profile

• Bachelor's degree in Business Administration, Management, Project Management or a related field
• 1-3 years of experience in project coordination, administration, PMO or executive support
• Experience in a startup or fast-paced environment, and with a parent company or group structure, is an advantage
• Certifications such as CAPM or PRINCE2 Foundation are an added advantage

Required skills

• Proficiency in MS Office, Excel, Google Sheets and Google Workspace
• Familiarity with Asana, Trello, ClickUp, Jira or similar tools
• Good written and verbal English; Sinhala and/or Tamil is an advantage