Executive Assistant

About the role

Exclusive Lines, a luxury fragrance, beauty and lifestyle retailer with more than twenty stores across Sri Lanka, is looking for an Executive Assistant to support its four leaders: the Managing Director and the Presidents of Operations, Beauty and Fragrances. The role is demanding and precise: anticipating scheduling conflicts, keeping sensitive information secure and delivering documents and minutes quickly.

Key responsibilities

• Manage the calendars, meetings and travel of all four principals and resolve conflicts proactively
• Draft and circulate accurate meeting minutes within 24 hours, recording every action point and owner
• Maintain a filing system so any document can be retrieved promptly
• Prepare reports, presentations and internal communications to a consistently high standard
• Act as the liaison between the leadership team and stakeholders inside and outside the company
• Coordinate business activities, events and projects and follow action points through to completion
• Treat all information, spoken, written or digital, as strictly confidential

Required profile

• Degree or diploma in Business Administration or a related field
• Two to three years supporting senior or top-level management
• Excellent written and spoken English
• Ability to hold competing priorities, work independently and stay composed under pressure
• Professionalism, integrity and genuine discretion

Required skills

• High proficiency in Microsoft Office, especially Excel, Word and PowerPoint
• Proficiency in Google Workspace