Document Controller

About the role

Ascentis is seeking a Document Controller to join its engineering and project management consultancy team in Colombo. You will be responsible for organizing, maintaining, and distributing project documentation across hospitality and commercial development projects.

Key responsibilities

• Organise and maintain project documents in the online repository, ensuring accuracy and accessibility.
• Upload documents following established processes and manage version control.
• Distribute the latest document versions to stakeholders and issue transmittals.
• Support the document review process, updating status as released, superseded, or rejected.
• Ensure compliance with company policies, legal regulations, and industry standards.
• Provide efficient document retrieval, maintain archiving systems, and manage access controls.
• Collaborate with project teams, prepare audit documentation, and generate status reports.
• Assist with consultant payment certifications, RFP preparation, contract drafting, and project handover documentation.

Required profile

• Graduate in any discipline.
• 3‑5 years of experience in document control or a related field.
• Strong organisational skills and attention to detail.
• Effective communication and collaboration abilities.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.