Administrative Assistant – Colombo Office

About the role

Phoenix Industries is seeking a dynamic and organized Administrative Assistant to support its Colombo office. You will play a key role in ensuring smooth daily operations, handling logistics, and facilitating communication across the company.

Key responsibilities

• Manage day‑to‑day administrative tasks within the Colombo office.
• Arrange corporate travel for executives, including flights, accommodations, and itineraries.
• Coordinate board meetings and major staff gatherings.
• Serve as the primary contact for internal and external stakeholders, ensuring clear and timely communication.
• Assist in planning and executing staff events, product launches, and other company activities.
• Prepare reports, presentations, and various documents as required.
• Maintain confidential files and databases in an organized manner.
• Perform additional administrative duties to support leadership and improve efficiency.

Required profile

• Minimum 2 years of experience in an administrative coordinator or assistant role.
• Excellent written and verbal communication skills in English.
• Ability to work independently with minimal supervision.
• Strong organizational skills, attention to detail, and capacity to manage multiple tasks simultaneously.
• Willingness to travel occasionally to Welisara and other company locations.

Required skills

• Proficiency in Microsoft Office Suite and other common office software.