Executive Assistant to Senior Executives (Shift)

About the role

The Executive Assistant provides comprehensive support to Group Directors and senior leaders operating across global portfolios. Working on the Standard UK Shift (12:30 PM – 9:30 PM Sri Lankan Time), you will ensure seamless coordination of meetings, travel, and communications for a fast‑paced, international environment.

Key responsibilities

• Manage diaries and coordinate internal and external meetings for assigned executives.
• Prepare meeting materials, arrange venues, and ensure all logistical requirements are met.
• Handle incoming communications and act as the first point of contact.
• Maintain office systems, data filing, and document management.
• Arrange travel itineraries, accommodation, and process expense claims in partnership with the travel team.
• Provide ad‑hoc administrative support and cover peers when required.

Required profile

• Bachelor’s degree or equivalent qualification in management.
• Minimum three years of experience in an administrative or business‑management role.
• Strong organisational skills with exceptional attention to detail.
• Excellent written and verbal English communication.
• Willingness to work shifts and extend hours when needed.
• Proven ability to build relationships with stakeholders at all levels.
• Resilient, professional, and able to maintain confidentiality.

Required skills

• Proficiency in MS Office 365 with strong document‑creation capabilities.

What we offer

• Opportunity to work within a global financial markets infrastructure leader.
• Hybrid working model supporting work‑life balance.
• Collaborative environment with exposure to senior leadership.