Executive Secretary / Executive PA

About the role

Sumathi Holdings, a well-known Sri Lankan conglomerate with a diversified portfolio of professionally managed subsidiaries, is seeking an Executive Secretary / Executive PA to support its Board of Directors. The role ensures effective communication, organisation and coordination for the Board and acts as the main contact point for executives, employees, clients and stakeholders.

Key responsibilities

• Manage the Board's calendars, appointments and meetings, including timely coordination and reminders.
• Handle correspondence, emails and phone calls with discretion and professionalism.
• Prepare and edit documents, presentations and reports for executive review.
• Coordinate travel arrangements and accommodation for the Board.
• Assist in organising and executing special projects and events as directed.
• Maintain confidential files, records and sensitive information with integrity.
• Serve as a liaison between the Board and internal and external parties.

Required profile

• Bachelor's degree in Business Administration or a related field (preferred).
• Minimum 7 years of proven experience in a secretarial role, ideally supporting executive-level management.
• Excellent organisational skills, able to prioritise tasks, manage multiple projects and meet deadlines.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proactive problem-solving and strong interpersonal skills at all levels.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in AI tools such as Claude, ChatGPT and similar applications.

What we offer

• An attractive remuneration package with additional benefits.
• A dynamic and supportive working environment.
• Opportunities for professional growth and advancement within the company.