Confidential Secretary

About the role

A leading healthcare organisation in Ragama, Gampaha District is seeking a highly organised, proactive and professional Confidential Secretary to provide comprehensive administrative and coordination support to the Executive Director / CEO, ensuring the smooth functioning of the executive office.

Key responsibilities

• Manage the Executive Director / CEO's calendar, appointments, meetings and daily schedule.
• Coordinate meetings with senior management, department heads, consultants, business partners and stakeholders.
• Prepare meeting agendas, minutes, reports, presentations and official correspondence.
• Follow up on management decisions and action points so they are completed on time.
• Handle emails, correspondence, telephone calls and confidential communications.
• Maintain confidential records, filing systems and important management documents.
• Coordinate management meetings, corporate events, official visits and special assignments.
• Handle sensitive matters with discretion, integrity and professionalism.

Required profile

• Bachelor's degree or diploma in Business Administration, Management, Secretarial Studies or a related field.
• 3-5 years of relevant experience as a Confidential Secretary, Executive Assistant, Personal Assistant or similar role.
• Experience supporting senior management, preferably a CEO or Executive Director.
• Excellent command of English and Sinhala; Tamil is an added advantage.
• Strong organisational, communication, coordination and follow-up skills, with a high level of confidentiality, maturity and discretion.

Required skills

• Proficiency in MS Office, especially Word, Excel, PowerPoint and Outlook.