Supplier Management & QHSSE Coordinator

About the role

An international supply-chain and logistics services group is looking for a proactive, organised and detail-oriented Supplier Management and QHSSE Coordinator. The role supports supplier management and Quality, Health, Safety, Security and Environment (QHSSE) functions, keeping supplier records, compliance documentation and QHSSE systems accurate and ready for audits and internal reviews. It also coordinates supplier onboarding and compliance, supports audits, maintains document control and assists with reporting and continuous improvement, working closely with managers and colleagues across an international team.

Key responsibilities

• Support supplier registration, vetting, due diligence and onboarding, obtaining all required approvals before engagement.
• Monitor supplier contract renewals and updates, reviewing contracts before expiry.
• Maintain supplier master data, certificates and compliance records, tracking validity dates and following up on missing or expired documents.
• Monitor supplier compliance with company standards, ethical practices and legal requirements, escalating gaps or concerns.
• Assist with supplier risk assessments and quality analysis before business commitments.
• Support internal, external and supplier audits by preparing documentation, maintaining action logs and following up until findings are resolved.
• Complete customer vetting, Know Your Customer (KYC) and due diligence forms accurately and on time.
• Maintain document control registers, filing structures and version control in SharePoint.
• Review incident and improvement reports, coordinate further assessment and monitor corrective actions.
• Support QHSSE communication and awareness initiatives, sharing updates through SharePoint.
• Collect, validate and summarise KPIs, identify gaps and trends, and use approved AI tools to improve data handling and processes.
• Complete mandatory training, share knowledge with the team, provide backup support during absences and handle confidential information discreetly.

Required profile

• Educational qualification, professional course or relevant experience in QA, HSSE, supplier management or a related field.
• Previous exposure to KYC, supplier vetting, due diligence or compliance management is an advantage.
• Strong written and spoken English.
• Attention to detail, organisational skills and strong accountability.
• Ability to learn new systems and tools, and good judgement in escalating issues.
• Experience with AI tools is an added advantage.

Required skills

• Proficiency in Microsoft 365: Outlook, SharePoint, Excel, Teams and Forms.
• Ability to learn and adapt to new systems and tools.