Senior Documentation Executive – Imports & Exports

About the role

We are looking for a senior professional to lead the preparation and management of import and export documentation for sea‑freight shipments. The role ensures that all paperwork is accurate, compliant and delivered on time to support smooth freight forwarding operations.

Key responsibilities

• Prepare, verify and process shipping documents such as Bills of Lading, Shipping Instructions, Delivery Orders, Invoices, Packing Lists, Certificates and customs paperwork.
• Coordinate with shipping lines, overseas agents, customers, customs authorities and internal teams to ensure timely document flow.
• Monitor vessel schedules, shipment movements and documentation deadlines, and resolve any discrepancies.
• Maintain accurate records of shipments, customer files and operational documents.
• Respond to stakeholder queries regarding documentation status and shipment progress.
• Prepare regular reports and ensure compliance with company procedures and industry standards.
• Support continuous improvement of documentation processes and overall operational efficiency.

Required profile

• Bachelor’s degree or diploma in Logistics, Supply Chain Management, Shipping, Business Management or a related field.
• Minimum 5 years of hands‑on experience in import and export documentation within freight forwarding or shipping.
• Proven knowledge of sea‑freight import and export operations and customs procedures.
• Strong attention to detail and ability to manage multiple shipments under strict deadlines.
• Excellent organizational, coordination and communication skills.

Required skills

What we offer

• Competitive monthly salary of LKR 140,000.
• Opportunity to work with a leading international freight forwarding and logistics company.