Personal Assistant & Assistant to Company Secretary

About the role

We are seeking an experienced Personal Assistant who will also support the Company Secretary of a leading financial services firm in Colombo. The role combines high‑level executive assistance to the CEO with corporate governance and board support responsibilities.

Key responsibilities

• Support the Company Secretary in statutory, regulatory and corporate governance compliance.
• Coordinate Board of Directors and Committee meetings, preparing agendas, meeting packs and accurate minutes.
• Maintain statutory registers, corporate records, resolutions and other secretarial documentation.
• Assist with statutory filings and ensure timely, accurate submissions.
• Follow up on Board resolutions, action items and deliverables.
• Provide comprehensive personal assistance to the CEO, managing calendar, appointments and travel logistics.
• Draft, coordinate and manage confidential correspondence, reports and presentations for the CEO.
• Facilitate communication between the CEO, Board members, senior management and external stakeholders.
• Monitor deadlines and important matters on behalf of the CEO, handling sensitive information with discretion.

Required profile

• Minimum 5 years experience as an Assistant Company Secretary, with at least 2 years in a PLC, finance company or bank.
• Registered Company Secretary qualification is an advantage.
• Thorough knowledge of the Companies Act, Listing Rules and CBSL regulations.
• Strong understanding of corporate governance and statutory compliance.
• Excellent organisational, coordination and attention‑to‑detail skills.
• Ability to work independently, prioritize multiple responsibilities and exercise sound judgment.
• Excellent written and verbal English communication.
• High level of professionalism, integrity, confidentiality and maturity.
• Strong interpersonal skills for interaction with Board members, senior management, regulators and external parties.