HR & Admin Executive

About the role

We are looking for an experienced HR & Admin Executive to lead our people and administration functions at Soul Coffee Company in Colombo. The role combines talent management, employee engagement and operational oversight to support our growing specialty coffee business.

Key responsibilities

• Coordinate end‑to‑end recruitment, onboarding, workforce planning and talent acquisition.
• Partner with department heads on manpower, succession and organisational development.
• Drive employee engagement, performance management and employee‑relations initiatives.
• Develop and implement HR policies, ensure compliance with Sri Lankan labour laws and maintain accurate HR records.
• Oversee payroll inputs, leave administration, benefits, attendance and overall HR operations.
• Identify training needs and coordinate learning and development programmes.
• Manage administration functions including company vehicles, transport, facilities, vendors, security, office supplies, IT assets and statutory licences.
• Maintain compliance with regulatory requirements and liaise with external authorities and service providers.
• Prepare HR reports and workforce analytics to support management decisions.
• Promote a culture of professionalism, collaboration, accountability and continuous improvement.

Required profile

• Bachelor’s degree in Human Resource Management, Business Administration or a related field.
• Professional HR qualification (CIPM, CQHRM, PQHRM, SHRM or equivalent) is an advantage.
• Minimum 5 years of HR & Administration experience, including at least 2 years in an executive role.
• Strong knowledge of Sri Lankan labour laws, payroll administration, statutory compliance, recruitment, performance management and employee relations.
• Experience managing administration, facilities, company assets and vendor coordination.
• Excellent leadership, communication, organisational and problem‑solving abilities.
• Proficiency in Microsoft Office; familiarity with HRIS/ERP systems is a plus.

Required skills

• Microsoft Office
• HRIS/ERP systems

What we offer

• Opportunity to shape people strategy in a fast‑growing specialty coffee company.
• Collaborative and rewarding work environment.
• Chance to contribute to business success while developing your own career.