Finance & Administration Officer

About the role

BX Agency is looking for a highly organised Finance & Administration Officer to support its fast‑growing events and marketing business. Reporting to the Director, you will maintain accurate financial records, manage payroll and accounts, and provide financial insights that drive decision‑making.

Key responsibilities

• Maintain and update Xero, recording all bank and credit‑card transactions.
• Reconcile bank accounts and company credit cards promptly.
• Process payroll, including onboarding, terminations, wage calculations and leave updates.
• Handle superannuation payments and overseas contractor payments via WISE.
• Prepare and issue client invoices, monitor accounts receivable and follow up overdue payments.
• Produce cash‑flow forecasts, regular financial reports and project‑specific cash‑flow oversight.
• Post manual journals, manage the Fixed Asset Register and perform account clearances.
• Create and distribute event invoices through EventsAir and reconcile hotel invoices.
• Monitor recurring payments such as rent and subscriptions to ensure timely settlement.
• Support the Events Team with financial reconciliations and reporting.

Required profile

• Minimum 5 years of experience in bookkeeping or finance administration.
• Strong working knowledge of Xero and payroll processing.
• Proven ability to manage accounts payable/receivable and cash‑flow forecasting.
• Experience supporting financial operations in a fast‑paced environment.
• Detail‑oriented with a proactive approach to problem solving.

Required skills

• Xero accounting software
• WISE international payments platform
• OFX payment service
• EventsAir invoicing system
• Stripe payment processing