Executive Secretary to CEO

About the role

We are looking for an Executive Secretary to provide top‑tier administrative support to the CEO. The successful candidate will act as the primary point of contact for the CEO, ensuring smooth coordination of schedules, communications, and confidential information.

Key responsibilities

• Serve as the CEO’s main liaison for all internal and external stakeholders.
• Organise the CEO’s calendar, meetings, travel arrangements and related logistics.
• Handle correspondence, draft documents and prepare meeting materials.
• Track and follow‑up on action items arising from meetings.
• Research, compile and present data as required by the CEO.
• Maintain confidentiality and exercise discretion with sensitive information.
• Plan and coordinate company events and special projects.
• Perform general administrative duties to support the executive office.

Required profile

• Proven experience as an Executive Secretary or in a similar role supporting C‑suite executives.
• Excellent organisational and time‑management abilities with a strong attention to detail.
• Outstanding written and verbal communication skills in English.
• Ability to maintain confidentiality and exercise sound judgement.
• Proactive attitude with the capacity to anticipate needs and take initiative.
• Bachelor’s degree or equivalent qualification preferred.

Required skills

• Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).