Executive Assistant (Remote, Malaysian Hours)

About the role

As an Executive Assistant, you will serve as an essential operational partner to an executive client operating during Malaysian working hours (MYT). You act as the strategic stabiliser behind the leader, managing schedules, communication channels, and core administrative workflows so the executive can focus on high‑impact strategic priorities.

Key responsibilities

• Own and optimise the executive’s work calendar, resolve scheduling conflicts across regional and global time zones, and protect strategic focus blocks.
• Serve as the primary point of contact for emails and messages during Malaysian business hours, triage inboxes, draft executive‑ready responses, and compile daily briefings.
• Prepare meeting agendas, gather briefing materials, build presentations, attend key meetings to document action items, and follow up with stakeholders to ensure accountability.
• Handle end‑to‑end travel arrangements—including flights, hotels, ground transport and detailed itineraries—and prepare monthly expense reports.
• Coordinate light cross‑functional projects, track progress against milestones, and leverage AI and automation tools to research, summarise data, and streamline workflows.

Required profile

• Anticipation & empathy: quickly read context, sense shifting priorities and act proactively.
• Executive presence & communication: superior written and verbal English, able to adopt the leader’s tone.
• Extreme organization: meticulous attention to detail and strong time‑management under pressure.
• Discretion: absolute integrity handling sensitive business and personal data.
• Adaptability: comfortable with fast‑moving priorities and ambiguity in a dynamic environment.

Required skills

• Google Workspace
• Microsoft 365
• Slack
• Notion
• Asana
• Zoom
• AI tools (e.g., ChatGPT, Claude)