Executive Assistant – Office Management & Support

About the role

We are looking for a proactive Executive Assistant to provide high‑level administrative support to senior leadership. You will manage calendars, coordinate communications, and ensure smooth day‑to‑day operations across multiple time zones.

Key responsibilities

• Manage executive calendars, schedule meetings and coordinate appointments across time zones.
• Handle executive email and communication, including drafting and responding to messages.
• Organise and maintain digital files, records and documentation.
• Prepare reports, presentations and meeting materials.
• Coordinate virtual meetings, set agendas and take minutes.
• Assist with travel arrangements, itineraries and expense tracking.
• Provide transaction and expense management support.
• Manage CRM systems, including client onboarding and data management.
• Support project coordination and follow‑up on action items.
• Conduct basic research and compile data as needed.
• Liaise with internal teams, clients and external stakeholders.
• Perform general administrative tasks to ensure smooth operations.

Required profile

• 1–2 years of experience as an executive or administrative assistant.
• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem‑solving skills.
• Capacity to multitask and prioritise effectively in a fast‑paced environment.

Required skills

• Microsoft Office (Word, Excel, PowerPoint)
• Google Workspace
• Zoom
• Slack
• Salesforce (or similar CRM)
• Microsoft Dynamics (or similar CRM)