Executive Assistant

About the role

Variosystems AG is seeking an Executive Assistant to support its APAC and HR teams. You will play a key role in coordinating customer visits, managing executive calendars, and ensuring smooth administrative operations across global stakeholders.

Key responsibilities

• Plan and execute customer experience activities for visits, including research, coordination, and follow‑up.
• Manage calendars, travel arrangements, and expense reporting for APAC and HR teams.
• Analyze customer data to identify trends and support business reporting.
• Organise regional meetings, handling logistics, agendas, and post‑meeting follow‑ups.
• Track project milestones, deadlines, and action items across key initiatives.

Required profile

• Bachelor’s degree in Business Administration, Management, Marketing, Communications or related field.
• 2–3 years of hands‑on experience in business administration or operations support.
• Strong communication and interpersonal skills with ability to collaborate across global teams.
• Detail‑oriented, proactive, and able to multitask in a fast‑paced environment.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word

What we offer

• Attractive remuneration package with excellent health benefits.
• Flexible work‑time model to bridge days.
• Flat hierarchies, direct communication and a culture of continuous improvement.