Executive Assistant – Customer Experience & Operations

About the role

Variosystems is looking for an Executive Assistant to support the APAC and HR teams while driving an excellent customer experience. You will act as a liaison between internal and external stakeholders, ensuring smooth coordination of visits, meetings and project milestones.

Key responsibilities

• Plan and execute customer‑experience activities for client visits, including research, coordination and follow‑up.
• Manage calendars, travel arrangements and expense reporting for APAC and HR teams.
• Analyze customer data to spot trends, support business reporting and prepare high‑quality presentations.
• Organise regional meetings (e.g., management meetings) – handling logistics, agendas and post‑meeting actions.
• Track project milestones, deadlines and action items across key initiatives.

Required profile

• Bachelor’s degree in Business Administration, Management, Marketing, Communications or a related field.
• 2–3 years of hands‑on experience in business administration or operations support.
• Strong understanding of business processes, documentation and customer/partner coordination.
• Excellent communication and interpersonal skills with a global‑team mindset.
• Detail‑oriented, proactive, able to multitask and meet deadlines in a fast‑paced environment.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word

What we offer

• Flat hierarchies and direct communication.
• Fast‑moving environment with continuous learning opportunities.
• Attractive remuneration package, health benefits and flexible work‑time model.