Executive Assistant (Associate / Assistant Manager)

About the role

We are looking for a proactive Executive Assistant to join our multinational team in Colombo. The role is hybrid, requiring two days a week on‑site, and offers a clear career path from Associate to Assistant Manager based on experience.

Key responsibilities

• Manage diaries and calendars for project team members, ensuring all key meetings are scheduled and locations booked.
• Coordinate meetings, conference calls and workshops, handling logistics such as travel, accommodation, catering and printing.
• Book travel tickets and arrange itineraries for project staff.
• Record minutes of meetings, highlight action items and maintain an organized project database.
• Support training sessions by sending invitations, managing confirmations and distributing pre‑work materials.
• Provide administrative assistance for internal and external tools, including data capture, processing and documentation.

Required profile

• Relevant experience ranging from 1‑4 years (Associate) to 7‑10 years (Assistant Manager) in an administrative or secretarial capacity.
• Ability to work collaboratively in a team environment and handle multiple tasks simultaneously.
• Strong attention to detail and excellent organizational skills.

Required skills