Compliance & Property Management Operations Coordinator

About the role

Motion Property, a Melbourne-based real estate agency, is hiring a Compliance & Property Management Operations Coordinator for its growing remote team in Sri Lanka. The role combines compliance coordination and general operations support within the Australian Property Management team, working on Australian business hours.

Key responsibilities

• Compliance coordination (50%): coordinate property compliance inspections with external providers, track bookings, reports, outstanding issues and rectification works, follow up with property managers and service providers, maintain compliance registers and records, ensure reports, certificates and supporting documents are saved correctly, and escalate outstanding compliance matters.
• Property management operations (50%): assist with property key management and recordkeeping, support leasing schedules and inspection coordination, close and archive properties in the property management software, maintain property records, complete administrative tasks and help improve systems and processes.

Required profile

• Excellent written and spoken English.
• Exceptional attention to detail and organisational skills.
• Proactive, solutions-focused approach and confidence managing multiple priorities and following up outstanding tasks.
• Experience in administration, operations or coordination roles.
• Experience supporting an Australian real estate business or using property management software such as Ailo is highly regarded but not essential.

Required skills

• Strong Excel and Outlook skills.
• General computer skills.