Administrative Operations Specialist

About the role

As an Administrative Operations Specialist you will be an essential partner to an Oceans client, managing their professional life and helping them stay organized, on track, and focused on high‑priority goals. You’ll handle work‑related calendars, correspondence, and administrative tasks while ensuring seamless communication across internal and external teams.

Key responsibilities

• Manage and optimise the client’s work calendar, schedule meetings, appointments and travel based on business priorities.
• Serve as the primary point of contact for emails, phone calls and other professional communication, ensuring timely and professional responses.
• Act as liaison between the client and internal teams, coordinating stakeholder communication and follow‑through on tasks.
• Coordinate small‑scale projects and tasks aligned with strategic goals, track progress and ensure milestones are met.
• Prepare and organise meeting materials such as agendas, presentations and reports.

Required profile

• Professional fluency in English with excellent reading, writing and speaking abilities.
• At least 5 years of experience in a communication‑heavy role at a reputable firm.
• Undergraduate degree preferred; relevant work experience also valued.
• Additional certifications (MBA, CFA, CIM, CIPM, CIMA) are a plus.
• Ability to work inclusively with individuals from diverse backgrounds.