Administrative Operations Specialist

About the role

The Administrative Operations Specialist supports an Oceans client by managing daily administrative tasks, keeping their professional life organized, and ensuring seamless communication across internal and external teams.

Key responsibilities

• Manage and optimise the client’s work calendar, schedule meetings, appointments and events based on business priorities.
• Coordinate meetings with internal teams, clients and other stakeholders, ensuring efficient use of time.
• Organise daily tasks, follow‑ups and deadlines to keep projects on track.
• Arrange business travel in line with the client’s schedule and specific needs.
• Serve as the primary point of contact for emails, phone calls and other professional communications, ensuring timely and professional responses.
• Prepare and organise meeting materials such as agendas, presentations and reports.
• Act as liaison between the client and internal teams, facilitating smooth communication and follow‑through on initiatives.
• Coordinate small‑scale projects and tasks, providing logistical support and tracking progress.

Required profile

• Exceptional organisational abilities and attention to detail.
• Proactive mindset with the ability to anticipate needs.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Professional demeanor and discretion when handling confidential information.

Required skills