Administrative Officer – Assistant to Senior Levels

About the role

We are seeking motivated Administration Professionals to join our Sri Lankan offshore delivery operation supporting a UAE‑based diversified business group. The positions range from Assistant Officer to Senior Officer, offering exposure to regional teams across the UAE and Gulf region.

Key responsibilities

• Provide day‑to‑day administrative and clerical support to regional teams and management.
• Manage correspondence, documentation, filing, records, meetings and office communications.
• Prepare reports, presentations, minutes, trackers and other business documents.
• Coordinate with internal teams, regional stakeholders, vendors and service providers.
• Support office and facilities operations, including maintenance, services and supplies.
• Assist with project coordination, monitoring timelines, deliverables and administrative requirements.
• Handle vendor coordination, budget tracking, invoices, purchase requests and related activities.
• Support senior management with strategic and operational initiatives and cross‑functional coordination.
• Identify opportunities to improve administrative processes, efficiency and technology use.
• For senior roles, oversee administrative and facilities activities, vendors, budgets, building operations and compliance.

Required profile

• Bachelor’s degree in Management, Business Administration, Facilities Management or a related discipline.
• Relevant experience in administration, office management, facilities, operations or project coordination.
• Strong organisational, time‑management, communication and problem‑solving abilities.
• Attention to detail with solid documentation and follow‑up skills.
• Ability to manage multiple priorities and coordinate with diverse stakeholders.
• Willingness to align working hours with UAE/Qatar regional teams when required.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.