Executive Assistant to the CEO

About the role

Mint Business Solutions, a BPO company providing outsourcing solutions for businesses worldwide, is looking for an Executive Assistant to support its CEO. The role covers calendar management, general administration, coordination with departments and stakeholders, and basic finance and expense tracking.

Key responsibilities

• Manage the CEO's calendar, schedule meetings, coordinate appointments and send reminders.
• Handle emails, correspondence and routine administrative communications.
• Prepare, format, proofread and maintain documents, reports, presentations and business materials; organize digital files and records.
• Take meeting minutes, document action items and follow up with team members.
• Coordinate with department heads, employees, clients and external stakeholders on behalf of the CEO, and follow up on pending tasks, approvals and requests.
• Assist in coordinating internal meetings, business events and appointments, and help track ongoing tasks and deadlines.
• Assist with travel arrangements, bookings and itineraries.
• Track expenses, operational costs, pending payments, invoices, reimbursements and budget items, and prepare expense summaries and financial tracking reports.
• Maintain records of quotations, purchase orders, invoices and payment confirmations.
• Keep administrative trackers and spreadsheets up to date, identify process improvements and handle other tasks assigned by the CEO.

Required profile

• Bachelor's degree in Business Management, Business Administration or a related discipline.
• At least 3 years of experience in a similar role, preferably supporting senior management or C-level executives.
• Strong organizational, time-management and multitasking skills, with strong written and verbal English.
• Ability to handle confidential information discreetly and work independently with minimal supervision.

Required skills

• Proficiency in Microsoft Office, especially Excel, Word and PowerPoint.
• Strong interpersonal skills and attention to detail.