Personal Assistant to Vice President (Colombo)

About the role

We are seeking an experienced Personal Assistant to provide comprehensive administrative, executive and personal support to a Vice President within a multinational corporate environment. The successful candidate will be highly organised, discreet and proactive, handling calendars, international travel, meetings and confidential matters with professionalism.

Key responsibilities

• Manage the Vice President’s calendar, appointments and schedule across multiple time zones.
• Coordinate domestic and international travel, including flights, hotels, visas and ground transportation, and prepare detailed itineraries.
• Organise management meetings, leadership gatherings and corporate events, handling venues, catering and logistics.
• Prepare meeting agendas, presentations, supporting materials and draft correspondence.
• Maintain organised electronic and physical filing systems and track action items.
• Provide confidential business and personal assistance, including support for family logistics and relocation.
• Welcome and assist visitors, senior guests and act as a professional point of contact for internal and external stakeholders.

Required profile

• Minimum 5 years of experience as a Personal Assistant, Executive Assistant or similar role.
• Proven experience supporting a Vice President, Director or other senior‑level executive.
• Experience in a multinational or professional corporate environment is preferred.
• Strong background in calendar management, travel coordination, meetings and events.
• Excellent written and spoken English with strong business communication skills.
• Highly trustworthy, discreet and able to work independently under pressure.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel