Personal Assistant to Directors

About the role

Trillium Group, a diversified company operating in residential property development, commercial real estate and hospitality, is looking for an organised, proactive and discreet Executive Personal Assistant to support the Executive Director with both business and personal administrative matters.

Key responsibilities

• Manage the Executive Director’s calendar, appointments, meetings and daily priorities.
• Coordinate meetings, prepare agendas, record minutes and follow up on action items.
• Liaise with internal teams, clients, consultants and suppliers to obtain updates and flag issues.
• Draft and organise correspondence, letters, reports and presentations.
• Arrange business and personal travel, accommodation, itineraries and bookings.
• Maintain organised records and handle sensitive information with strict confidentiality.
• Use ChatGPT or Claude to assist with drafting, research, summaries and administrative tasks, verifying accuracy.
• Support special assignments and resolve day‑to‑day administrative issues with minimal supervision.

Required profile

• Previous experience as an Executive Assistant, Personal Assistant or similar supporting senior management.
• Excellent written and spoken English with professional communication skills.
• Strong organisation, attention to detail and ability to manage competing priorities.
• Sound judgement, discretion, integrity and proactive initiative.
• Proficiency in Microsoft Office, calendar management and digital task‑management tools.
• Practical ability to use ChatGPT or Claude effectively while protecting confidential information.
• Flexibility to accommodate schedule changes and occasional time‑sensitive requirements outside regular hours.
• Experience in property development, construction, hospitality or a diversified business is an advantage.

Required skills

• Microsoft Office
• ChatGPT
• Claude